Friday, 24 April 2015

A preview of our latest HIV/AIDS accession

As I am coming to the end of the Wellcome Trust funded project to catalogue LHSA’s UNESCO recognised HIV/AIDS collections, I thought I would provide a peek at one of our latest HIV/AIDS accession. In the last few days of the project, I have been pulling everything together and managed to spend some time on the Waverley Care accession (Acc14/028). This collection was donated to LHSA last year after connections were made between the charity, my predecessor Karyn and Project Conservator Emily. It’s great when working connections can be established between archives and potential donors because we can provide help and advice, with what materials are suitable for long-term preservation, storage and access, whilst enriching our own collections and research resources.

We have already been able to share with you some of the unique and important items from our HIV/AIDS collections, particularly from the vibrant Take Care Campaign. But through sharing some of the items from our other HIV/AIDS collections, we can reflect on the work of many charities, support networks and campaigns that were set up in Edinburgh (and beyond), during the outbreak. They would often work together to take on the epidemic and provided education and support for sufferers, as well as the wider general public. Services provided by charities, such as Waverley Care, provided (and are still providing) excellent support to people living with HIV and Hepatitis C and also work hard to raise awareness, in order to try and prevent new infections.

From the collection we can gain an insight into the foundations of Waverley Care, established in 1989. It was during this period that Edinburgh was labelled the ‘AIDS capital of Europe’, with the highest infection rate throughout the whole of the UK. The region was at the forefront of the battle against the spread of the virus so services like Waverley Care were set up in response. The charity went on to develop the UK’s first purpose build hospice for people living with HIV, Milestone House. This transformed into an intensive residential support unit and a community support service for people living with HIV or Hepatitis C.

The collection also has papers relating to another one of its earlier projects, Solas. This was a community-based support and information centre that like many other Edinburgh based campaigns, aimed to reduce public fears about HIV/AIDS. Instead of prevailing an atmosphere of doom and gloom, Solas wanted to be seen as a source of positivity, to help inspire and strengthen a support and education network.  

This positive approach can also be seen in the promotional activity of Waverley Care. Here are a selection of their postcards that were produced to promote their messages of strength, support, education and understanding.


Finally, the charity also takes part in World AIDS Day which still provides an opportunity for the world to unite in the fight against HIV, and commemorate those who have died from the disease. Below is a tartan ‘Red Ribbon’ which became Waverley Care’s symbolic image and highlights the unified stance against HIV/AIDS.

For more information on Waverley Care and the current work of the charity, please visit

Friday, 17 April 2015

Welcome to Iain

This week Iain Phillips introduces himself and talks about his work  on LHSA's HIV/AIDS collections in the first seven weeks of his part-time 24-week placement, funded by an award from the John Lewis Golden Jubilee Trust:

A fast first day
I started on Tuesday 3rd March 2015 with a brief introduction and then was set straight to work!
My supervisor, Louise, made sure I received my induction to the Centre for Research Collections (CRC). She then introduced me to Emily Hick, who has spent her time working both with LHSA (on HIV/AIDS collections) and CRC as a conservator. I was helping Emily on a Wellcome Trust Provision for Public Engagement Project to create educational resources for teachers based on LHSA's HIV/AIDS collections, on which she'd recently finished conservation work ( I was asked to help create four resources out of the 15 which will showcase the material available in LHSA's HIV/AIDS collections and suggest exercises based around the Curriculum for Excellence. Considering I had only seen what was in the collections by looking at the LHSA website ( I was excited to find out more about what we had to help me create these resources.

I’ve rushed ahead and not introduced myself yet. I’ll tell you how I got to be here every Tuesday and Wednesday.

Iain at his desk with items from LHSA's Take Care collection (GD22)

My time with LHSA

I first started working with LHSA over a year ago, volunteering on my days off work cataloguing the case notes of Professor Norman Dott. His pioneering leadership in the field of neurosurgery makes these notes an important record of the changes in diagnosis and treatment of neurological disorders.
Whilst at the archive, I noticed the HIV/AIDS collections through the work Karyn Williamson was doing to catalogue some of the remaining collections and Emily’s blog on the work she did to conserve atypical materials for an archive ( This inspired me to find out more.

My day job at John Lewis and the Golden Jubilee Trust (GJT)

I have been a John Lewis Partner (our name for employee) for 10 years. I started there whilst studying biological sciences at Edinburgh University. I have worked in different departments in the store and now currently work in the Gift List department. Each day is different. Alongside Gift List customers we also gift wrap items purchased in store, process price match queries and many other roles that would take too long to list here.
However, I was looking to do something slightly different with some of my time and considered the GJT. The John Lewis Golden Jubilee Trust funds placements for Partners for a volunteering secondment with a UK registered charity for up to six months. After sending an application to the GJT Board for consideration I was one of the lucky 27 Partners to get a secondment (

Creating resources for schools and community groups

Karyn originally came up with the idea for these resources when she was cataloguing four of the HIV/AIDS collections. So after a meeting with her and Emily I was primed to dig deeper in the resources, based on items from the Take Care campaign such as the board game ‘Choices’ and pin badges.

A Take Care promotional pin badge (GD22)

I also was able to adapt a public engagement activity Louise had previously done with primary school children to provide a resource for teachers to discuss what archiving is and get their pupils to be archivists in a short activity. All 15 resources will be loaded onto the website which will launch in May.
200 copies of the ‘Choices’ board game were distributed to schools, youth clubs, community education centres and residential settings for young people (GD22).

I also have been learning new skills. I transcribed some radio advertisements used during the Take Care and Forth Action campaigns. These were short, humorous, clips encouraging the use of condoms and dissuading the sharing of needles. At some times it was hard not to break out into laugher in the office, and disrupt the normally quiet space! These will also be loaded onto the website so you’ll be able to listen to them. I challenge you to get through all of them without a hint of a chuckle.

I have been warmly welcomed into the team and I have already been able to achieve a lot in the short time I have been here. I look forward to the next few weeks where I’ll be continuing on the start I’ve already made on taking oral histories for the HIV/AIDS collections.

Friday, 10 April 2015

Caution: Patients at work!

This week’s blog focusses on the slightly unusual practice of patients doing work in hospital premises, sometimes to help with the running or funding of the establishment. In the majority of cases these were patients who had either mental illness or chronic physical illness, but still who had a good enough measure of health and strength to do work with adequate support and rest.

To prevent the spread of tuberculosis in Edinburgh and allow for the treatment and rehabilitation of sufferers, the ‘Edinburgh Scheme’ was put into action during the early 20th century. For the Scheme the majority of patients were treated in the Royal Victoria Hospital (RVH), the most serious cases were sent to the City Hospital in Colinton Mains and patients who were recovering were sent to Polton Farm Colony which was linked with the RVH in 1910.  As the patients’ condition improved they became able to do limited amounts of exercise, although they remained infectious, and as part of their rehabilitation were put to work at a variety of tasks on and around the Colony grounds. Photographic evidence shows that the patients were involved in such activities as growing seed potatoes and flowers, tending to pigs, woodcutting, gardening and road building. The image shows patients at work around the main building and was published in the Report on the Evolution and Development of Public Health Administration in the City of Edinburgh 1865-1919 (LHB16/2/1).

Another establishment where patients were regularly encouraged to do gainful employment was the Royal Edinburgh Hospital. Being directed to do practical tasks has often been used as 'occupational therapy', even though the term may not have been used in earlier eras. There are examples of patients mentioned in the casebooks in the 19th century who were formerly tailors by trade and continued to make clothing during their stay in hospital. LHSA also holds a number of photographs from the 1960s and 1970s showing patients at work. Types of duties recorded include poultry farming, woodwork, pottery making and production line work on children’s toys. It is not always clear, however which tasks were used to earn income and which were purely therapeutic. The image shows a patient adding finishing touches to a wooden rocking horse during the 1960s.
A patient decorates a rocking horse in the Royal Edinburgh Hospital during the 1960s (P/PL7/P/043)

Friday, 3 April 2015

Volunteers' Views

This week, Archivist Louise has been asking some of LHSA’s dedicated Royal Edinburgh Hospital casebook indexing volunteers for their personal view on some of the stories that they have encountered during their time with us:

LHSA’s Royal Edinburgh Hospital institutional records (LHB7) undoubtedly make up our most requested collection (although it’s not our biggest), and within that the casebooks that we ask our volunteers to index are enduringly popular with academic researchers and genealogists alike. There’s rarely a time when all the casebook volumes are on the store shelves, whether that’s because I’m researching a family history enquiry with them, they’re being used in seminar teaching or archive tours or a postgraduate student is carrying out their research around them. We have 121 case books in all, dating from 1840 to 1932 (after which cases were recorded on loose-leaf sheets housed in individual folders.)

A rare view of a full shelf of Royal Edinburgh Hospital casebooks (LHB7/51)

Laura, our previous Archivist, had the bright idea to start a project for volunteers to index the casebooks in an access database, recording key details such as the name of each patient, length of treatment, diagnosis and biographical details like occupation and age. Not only has the database provided a key finding aid for individuals in genealogical searches, but it also collates fascinating statistical data across the thousands of patients whose details have been recorded so far (at the end of this week, we’re approaching 10, 800 entries).

So that’s why indexing the casebooks is good for us – but it’s also good for volunteers, giving an introduction into what sort of records that we keep, experience of an archive environment key to entry for vocational qualifications, knowledge of how to handle valuable and unique material and of course all-important skills in deciphering handwriting (essential if you want to work with unpublished documents, which make up the majority of most archival collections.)

A view inside one of the casebooks from 1901 - 1902 (LHB7/51/79)

At the moment, we have four volunteers working on indexing the cases – Fiona Mossman, Aidan Hurst, Arianna Shorey and Catriona Colquhoun – and I’ve asked them to tell me a little more about their impressions of the casebooks and volunteering with us. Because Catriona only started her indexing this week, I didn’t think it was fair to ask her to give her impressions after day one!
For Aidan, volunteering with us has been the first step to exploring a career in archives:
“I started volunteering at LHSA in the middle of November 2014. My first task was to help transcribe a register of the outdoor blind as part of a Royal National Institute for the Blind (RNIB) Scotland project supported by LHSA. I have greatly enjoyed volunteering at LHSA so far – the staff here have been very friendly and welcoming and I feel like I have learned a lot.”

In fact, we learnt today that Aidan has been successful in obtaining a conditional place on the MSc in Information Management and Preservation at the University of Glasgow this Autumn to take his experience in archives to the next level. Congratulations, Aidan!

Aidan busy in the office
Quite a few of our volunteers in the Centre for Research Collections are University of Edinburgh students, wanting to find out about different careers. Both Arianna Shorey and Fiona Mossman started to volunteer more regularly with us after being involved in one of our Volunteer Taster Days, where you can come in to LHSA for a day (whether you’re a University of Edinburgh student or not) and find out a bit more about the archives that we hold and how we work with them. There’s no obligation at all to come back to us, but we find that quite a few people do (it must be the free LHSA pencils!). Arianna is a studying Chinese Studies as a postgraduate, and has enjoyed both the palaeographic challenges and societal insights that these casebooks hold:

“I enjoy the process of indexing the old records and trying to decipher the beautiful cursive script. It is challenging, very similar in a way to a puzzle, but also very rewarding. One of the most interesting things to record is the occupations of the patients. Occasionally, I will come across an unusual occupation, like bookbinder, one that seems to transcend time, like poet, or one that is just so characteristic of the time period the record is coming from, like a cab driver or mattress maker. Little indications of major historical events recorded in the casebooks often catch my attention too, like the acknowledgement of the passing of a new year by decorating a page of the casebook, particularly 1900, or a gradual change in diagnoses, occupation and even names. By far the best thing about the project is the unpredictable nature of the information. Although the type of information you are looking for stays the same, each record, and often, author are different and completely unpredictable.”

Graphic art marking the end of 1899 in one of the casebooks (LHB7/51/75)

Arianna has been brave enough to tackle a more challenging aspect of the indexing as well – looking through earlier volumes that are not structured by a form, but with key data hidden inside paragraphs of physicians’ often idiosyncratic handwriting.

Fiona joined us last September, partly to compliment her undergraduate studies, but also as a step towards gaining her Edinburgh Award, a programme that recognises students’ extra-curricular experience (such as volunteering) by encouraging them to measure the benefits that they have gained:

“Indexing some of the casebooks has given me a taste of what happens in archives while fitting in with the rest of my studies. Perhaps the biggest challenge is the handwriting. There was also much to learn from the point of view of the history of the project, which is a record of mental health patients in Edinburgh from the 1840s until the 1930s. Familiar Edinburgh landmarks and the interesting titbits of information about patients – the delusions of being royalty, or of electrical equipment that could read thoughts – situated the patients more firmly for me. Some case-notes are very sad, as in the case of people suffering from the deaths of loved ones, from overwork or accidents, from rape or abuse to congenital diseases. Working on this project can give an insight into the lives of doctors and patients in Edinburgh over a hundred years ago, and has also helped to create a resource for those who want to research these casebooks for ancestors or for academic research.”

It’ll soon be Fiona’s last week with us, and she has shown great dedication to the project, having presented to us as part of her Edinburgh Award and even creating a guide to help future volunteers to get over the initial hurdles of indexing, such as deciphering names, handwriting and contractions of words, as well as translating the contemporary conventions of the casebooks like now unfamiliar occupations and psychiatric diagnoses.


Examples of some challenging handwriting and contractions used in the casebooks.

You can learn more about volunteering with LHSA here.

Friday, 27 March 2015

It’s official!

We’ve known for a while now that we were successful in our archive service accreditation application – we were told towards the end of November last year. But now we’ve got the certificate to prove it!

On Tuesday night, the National Records of Scotland hosted an evening reception where we were presented our certificate by Fiona Hyslop, Cabinet Secretary for Culture and External Affairs. Louise and I represented LHSA, and Jacky MacBeath (Head of Museums) and Stuart Lewis (Acting Director of Library and University Collections and Head of Research and Learning Services) joined us from the University. And of course we were delighted to be there with the other recipients of certificates from Falkirk Archives and, our hosts, the National Records of  Scotland.

The official photographer for the evening captured the moment (from left to right: Jacky, me, Fiona Hyslop, Louise and Stuart.

And Stuart, our unofficial photographer, got another of us with the certificate….now where to hang it?

Ruth Honeybone, LHSA Manager


Friday, 20 March 2015

Popstars in the Archive

Closing into the final month working on the Wellcome Trust funded HIV/AIDS project at LHSA, I have been cataloguing GD22 - The Take Care Campaign. The Take Care Campaign began in the late 1980s in response to cases of HIV and AIDS in the Edinburgh and Lothian being four times the national average, affecting mainly young heterosexual people. The Campaign was intended to raise awareness of HIV/AIDS amongst all members of the community and involved advertising, events, and education, which were often described as ‘ground-breaking’. The Campaign took a very direct, explicate and vibrant approach to get their message across. Straight to the point promotion of safe sex was disseminated which stressed the importance for everyone to ‘Take care of themselves and encourage others to take care’. 
So what was it about the Campaign’s promotional activities that made it so effective? I turned to the Take Care Campaign Report, 1988 – 1989 (GD22/4/1/2) for more details. The Report is really useful in providing a background to the HIV/AIDS problem in Edinburgh and the need for such a Campaign. It also provides a record of the promotional activities the Campaign used to get their message across. Some of the most innovative ideas included: turning a Lothian bus pink and decorating it in the Take Care message; a banner bearing the slogan, ‘Take Care of the one you love and AIDS concerns us all’ was displayed on the railings at the top of the Mound; and the Campaign promoted the first installation of condom machines in pubs, ‘discos’, and large workplaces.

However, after I had an all singing and dancing wedding weekend, Deacon Blues ‘Dignity’ being a party favourite, coming back to work on Monday morning was a treat when I came across a signed copy of a Deacon Blue vinyl within the collection. 
Signed Deacon Blue Vinyl 'Wages Day' (GD22/10/8)
Deacon Blue were an Edinburgh based band, having their main hits in the late 1980s but who also supported the Take Care Campaign. They featured in special concerts and participated in advertising the Take Care message. They were not the only ones though! James with their famous hit ‘Sit-down’ were also advocates of the Campaign, as well as Scottish band Simple Minds. Within the collection there are some great images that illustrate how the Campaign used contemporary pop-culture to connect with the audience in which it wished to target.
James postcard advertising the Take Care Campaign (GD22/14/4/6/12)

At Deacon Blue concerts 6700 postcards which pictured the band with the lead singer wearing a pink watch, with the Take Care message, were given to fans as their tickets were checked. According to the Campaign Report, ‘The cleaners were asked to set aside the cards which were left behind. These amounted to 133, indicating a very good initial retention rate’. Similarly at a Simple Minds concert at Meadowbank, Take Care posters were produced for the event and Take Care messages were flashed on electronic scoreboards during the event.   
Deacon Blue postcard advertising the Take Care Campaign, given out at their concert (GD22/14/4/6/15)

These were just some of the innovative ways that the Take Care Campaign effectively got such an important message across during a very threatening time to health in Edinburgh and the Lothians.

Friday, 13 March 2015

Engaging with Education: Creating resources based on the HIV/AIDS collections.

Last week, I began a month long project to make the newly accessible HIV/AIDS collections (conserved and catalogued last year) more available to a larger and more diverse audience. The project is funded by the Wellcome Trust’s ‘Provision for Public Engagement’ scheme, which allows previously Wellcome Trust funded projects to apply for further funding to develop a strategy to encourage the public to use and engage with the material. Our project aims to create educational resources based on the HIV/AIDS collections and linked to the Curriculum for Excellence, focusing on the year groups S2 to S3. These resources will be uploaded on to a dedicated website and are for use by teachers and educational professionals.

Collage of postcards from the 'Take Care' Campaign
This is a short term project which hopes to achieve a lot. As such, there is a large group of people who are helping out. Firstly, the website is being created in house by the Interactive Content Team. They have come up with some great designs and ideas for the website based on the collection items. Next we have Iain Philips, who is on a short term secondment from John Lewis, thanks to a John Lewis Golden Jubilee Award. He will be working 2 days a week for the next 20 weeks at LHSA, and for his first month he will be making educational resources and helping with the promotion of the website. Clair Millar, Project Cataloguing Archivist, is also helping out on the project. She will be providing some historical context for the website, describing the problem of HIV/AIDS in Edinburgh and the Lothians in more detail, to give a background to the collections. Conservation volunteer, Colette Bush, will also be helping out on this project. Colette is starting a Master’s degree in Museum Studies and will also be making educational resources for the website. Finally, the LHSA team will help with checking the website for any errors or navigational problems, making this project a truly collaborative effort! 
Collage of Postcards made for World AIDS day
As I trained as a paper conservator, this project is a little bit out of my comfort zone. So I have been talking to teachers, youth workers and educational professionals to find out more about the curriculum and how to make educational resources. I first dipped my toes in to world of Education by attending a one-day workshop provided by the Scottish Council on Archives entitled “Understanding the Curriculum”. This gave a basic overview of the education system in Scotland (invaluable for someone like me who is from south of the border!) and gives an introduction on how to make educational resources based on archive material. I’ve also spoken with representatives from Education Scotland who gave useful information on teacher’s needs and timetables as well as giving insightful feedback on our resource drafts.  Edinburgh University’s Widening Participation team have also been very positive about the project and will help us advertise the website when it is completed to the local schools that they work with. We’ve also had a great response from Crew 2000, a charity that provides information, advice and support for young people on sexual health and drug use.  

Overall, the project has got off to a great start. The HIV/AIDS collections have huge education potential and there is loads of material to choose from to make engaging and informative resources. The website will be launched in May, so keep your eyes peeled for project updates in the coming months!